Description
The City of New Brighton is offering a valuable opportunity to gain practical, hands-on experience in building department administrative work. This position will support a range of building department functions, including the intake of requested permits, routing permits for review, issuing permits, scheduling inspections, and handling data requests amongst other functions. The position works with contractors and homeowners daily to help them apply for permits and answer questions about the permitting process. This position also conducts accounts payable, cash receiving, and miscellaneous receivables. Assists in monthly reporting for the State of Minnesota and performs related work as apparent or assigned.
The employment period for this internship will be flexible from November 2026 through June 2027. Up to 40 hours of work per week will be available during the work schedule of Monday through Friday, 8:00 a.m. – 4:30 p.m.
Essential Functions
Duties may include but are not limited to:
- Develops and maintains good working knowledge of building permit issuance and inspection, planning, licensing, and code enforcement software (such as BS&A).
- Develops and maintains a good working knowledge of Community Assets & Development Department functions, basic City functions and services, and an understanding of which City staff to contact for what services.
- Performs a wide variety of office support activities including but not limited to: sorting and distributing the daily mail; issuing building, zoning, and right-of-way permits; processing purchase orders; scheduling inspections; preparing work orders; preparing bulk mailings; compiling and distributing council, commission, and task force packets in a back-up capacity to the Administration department; document scanning; and preparing new resident packets.
- Serves as departments liaison to the City Clerk, for electronic and hard copy archival.
- Assists with completion of various correspondences for Community Assets & Development department staff.
- Monitors the inventory of office supplies and places supply orders accordingly.
- Serves as a key operator for designated office equipment, correcting the more routine problems and contacting outside vendors for the more complex problems or those services that by contract only the outside vendor is to perform.
